Manager Minute: Email or Meeting, that is the question
This meeting could have been an email or a Slack…
We encourage teams to take inventory of their meetings and communications in order to optimize how they are communicating with each other. As projects change and teams evolve, it’s always good to check-in to make sure everyone is on the same page.
Here’s a Google Doc version that you can make a copy of and use with your team!
Step 1: List Your Weekly Schedule
Start by listing out all of the meetings that happen each week from a 10,000 foot level. List every meeting that 3+ people on your team are in, including All-Hands, Department Meetings, Leadership team meetings, huddles, stand-ups, etc. You don’t need to include 1:1s or ad-hoc meetings.
Monday: Meeting/Time/People
Tuesday: Meeting/Time/People
Wednesday: Meeting/Time/People
Thursday: Meeting/Time/People
Friday: Meeting/Time/People
Step 2: POP Your Meetings
Step 2: The key to meetings that have a clear Purpose, Outcome, and Process. If it’s not clear, it’s a sign to consolidate, remove, or update to make sure that time is as useful as possible. For each meeting, take note of what information you have and what action you’ll take.
Meeting Inventory
Time
People
POP
Purpose: Coordination, Decision-making, Strategy, Communication, etc
Outcome: Direction for staff, priorities for week, work product, etc
Process: Facilitator, Agenda creator, Note taker, Participants, etc
Action Step: Keep, Consolidate, Update, Move to Email/Slack
